Helen Ltd. invites interested suppliers to enrol in the market dialogue on the Sea Water Heat Recovery Project (Baltic Sea) procurement preparation phase. Each candidate is requested to enrol by 09/12/2021 at 13h00 (local time in Finland, UTC+2) by sending an email with the title: "Sea Water Heat Recovery System" to the address riikka.olkkonen@helen.fi.
The Sea Water Heat Recovery Project concept aims for year-round district heating production with industrial-sized heat pump plant, a 17 km long sea water intake tunnel to be driven with TBM and a maximum 9 km sea water discharge tunnel to be performed using drilling & blast. Please click here for the TED link.
Contact Helen Ltd, attn Riikka Olkkonen, Helsinki, tel +358 401835922, email riikka.olkkonen@helen.fi. 49/21.
Finland-Helsinki: Marine installations
2021/S 237-623070
Prior information notice
This notice is for prior information only
Works
Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
Official name: Helen Ltd.
National registration number: 2630573-4
Postal address: Kampinkuja 2
Town: Helsinki
NUTS code: FI1B1 Helsinki-Uusimaa
Postal code: 00100
Country: Finland
Contact person: Riikka Olkkonen
E-mail: riikka.olkkonen@helen.fi
Telephone: +358 401835922
Internet address(es):
Main address: http://www.helen.fi/index.html
I.3)Communication
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Other type: Limited company
I.5)Main activity
Other activity: Gas and heat production, transfer and distribution
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Project Alliance for Sea Water Heat Recovery (Baltic Sea)
II.1.2)Main CPV code
45244100 Marine installations
II.1.3)Type of contract
Works
II.1.4)Short description:
The purpose of this market dialogue (EU prior information notice) is for Helen Ltd. to activate the dialogue regarding the project alliance for Sea Water Heat Recovery System and scan the willingness of the suppliers to participate in the EU procurement of the project. In addition, Helen Ltd. will develop the project and it's implementation format together with the potential suppliers, and seeks for feedback regarding the implementation model of the procurement procedure, especially on the amount of the potential tenderer consortia.
Market dialogue as a method is recommended by the Public Procurement Act to map solutions on the market for specifying and developing the procurement.
This market dialogue (EU prior information notice) is neither actual EU procurement notification nor request for quotation. This market dialogue will be executed to serve as a preparation phase of the actual procurement.
The market dialogue (EU prior information notice) and given responses are not binding to either of the parties (client & supplier). By executing this market dialogue, Helen Ltd. will not commit to execute the actual procurement.
II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
45221246 Undersea tunnel construction work
71240000 Architectural, engineering and planning services
43123000 Tunnelling machinery
72224000 Project management consultancy services
45000000 Construction work
II.2.3)Place of performance
NUTS code: FI1B1 Helsinki-Uusimaa
Main site or place of performance:
Helsinki, Finland & Baltic Sea
II.2.4)Description of the procurement:
PROJECT
Helen Ltd. as the Contracting Authority has been conducting a preliminary feasibility study during 2020-2021 on different alternatives for sea water heat recovery. Drivers for the project are Helen's carbon neutrality goals and decision to mainly replace fossil-based production with non-combustion-based energy sources, such as various waste and environmental heat sources.
The Sea Water Heat Recovery Project concept aims for year-round district heating production with industrial-sized heat pump plant, a long sea water intake tunnel and a shorter sea water discharge tunnel. Starting point for the design is 300-500 MW district heating output. Location for heat pump equipment is planned to be in Helen Ltd.’s Salmisaari power plant area in Helsinki, Finland.
17 kilometres of intake tunnel construction is conceived to be carried out with TBM (tunnel boring machine) technology. Other tunnel construction works such as maximum of 9 kilometres of a discharge tunnel are likely to be performed using drilling & exploding method.
The project comprises of two parts: 1. Sea Water Heat Recovery System and 2. Salmisaari Heat Pump Plant. This EU prior information notice focuses on the Sea Water Heat Recovery System.
Preliminary commissioning of the Sea Water Heat Recovery System is the year 2029.
PROJECT ALLIANCING
Project Alliancing is considered as a project delivery method for Sea Water Heat Recovery System due to the complexity and cooperation requirements of the project.
Helen Ltd.'s main target in this procurement is to find a first-class project alliance group covering all needed sectors to execute the Sea Water Heat Recovery System part of the project. The second part (Salmisaari Heat Pump Plant) is preliminary planned to form an option of this procurement.
Helen Ltd. has done preparations for the procurement to be performed as a consortium where project alliance partners would consist of Helen Ltd., construction partner, TBM partner and engineering consultant partner. Project alliance would then cover all following sectors:
- Sea water system process design and optimization
- Engineering, procurement, and construction works regarding blasting and
construction
- Project management
- Coordination
- Planning and execution of the necessary equipment
Helen Ltd. aims to find and indent the critical partners to the project alliance without a delay.
Helen Ltd. will develop the project and its delivery method together with the potential suppliers, and seeks for feedback regarding the procurement procedure, especially the amount of the potential tenderer consortia.
COMPETITIVE DIALOGUE PROCEDURE
In actual procurement phase after the market dialogue, Competitive Dialogue (CD) is chosen as the procurement procedure.
II.2.14)Additional information
II.3)Estimated date of publication of contract notice:
07/02/2022
Section IV: Procedure
IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
Section VI: Complementary information
VI.3)Additional information:
PARTICIPATION IN THE MARKET DIALOGUE (EU PRIOR INFORMATION NOTICE)
With this EU prior information notice, Helen Ltd. invites interested suppliers to enroll in the market dialogue on the procurement preparation phase. Each candidate is requested to enroll by Thursday 9th of December at 13:00 o'clock (local time in Finland, UTC+2) by sending an email with the title: "Sea Water Heat Recovery System" to the address:
riikka.olkkonen@helen.fi
Helen Ltd. is familiar with the tight schedule for market dialogue enrollments and preparations, but Helen Ltd. wishes to complete market dialogues in 2021 to keep the schedule for procurement preparations.
Each candidate is requested to provide following information in the enrollment email:
- Company's official name + VAT code
- Contact person with contact details
- Participants' names and email addresses
- List of 1-6 reference projects in excel form with the following info:
- Name of the project
- Short description of the scope the candidate company has been responsible for.
E.g. project type such as rock construction, infrastructure construction,
engineering and process design, TBM
- Project execution model + agreement type
- Supplier candidate’s role in project.
- Scope complexity
- Project key figures such as contractual euros (or other currency), cubic meters
or power output
- Commissioning year
All material is requested to be provided in Finnish or in English language.
Candidate may choose the dialogue discussion language between Finnish and English.
Suppliers may enroll to the market dialogue as a consortium consisting of all alliance parties despite Helen Ltd., as a joint venture (e.g. JV formed by two suppliers and covering the tasks of one or more alliance parties) or a single company. Helen Ltd. will choose maximum of eight (8) participants to join the market dialogue. The selection will be based on candidate's relevant experience and enrollment sequence.
Helen Ltd. appreciates if the candidate is experienced e.g. in engineering and project management of tunnel and civil infrastructure construction, power plant construction or similar field. References are preferably from the fields of blasting, power plant construction, rock structure design, process design, construction work in underground spaces or other similar works. In addition, experience in projects carried out with project alliance model and outstanding safety achievements are highly valued.
Helen Ltd. will send the material and invitation to market dialogue discussion to the selected suppliers by 10th of December 2021.
Information collected with this market dialogue (EU prior information notice) will be utilized in developing and planning this procurement. However, the information collected will be comprised confidential outside this project. Participating in the market dialogue (or passing the dialogue) will not have any influence on the success possibilities of the possible actual EU procurement process.
The dialogue discussions will be organized between Wednesday 15th and Friday 17th of December 2021. Discussions will last one (1) hour per candidate and are scheduled between 09:00 - 16:00 o'clock (local time in Finland UTC+2). Exact times will be agreed with each selected candidate. The particularized agenda and the program for the dialogue discussion will be shared with the selected candidates after the enrollment period has closed. Dialogue discussions will be organized as online meetings via Teams (Helen Ltd. will send the invitations).
In case dialogue discussion is not possible with one selected candidate, Helen Ltd. may share the project dialogue material and questions via email.
Should you have any questions, don't hesitate to contact:
Mr. Saku-Matti Mäki
Helen Ltd.
saku-matti.maki@helen.fi
+358 40 7527045
or
Mr. Juho Tella
Boost Brothers Ltd.
juho.tella@boostbrothers.fi
+358 40 5804668
VI.5)Date of dispatch of this notice:
02/12/2021